THE Securities and Exchange Commission (SEC) said unlisted companies which need to file their annual report and general information sheet (GIS) after the enhanced community quarantine may do so between June 29 and August 7, 2020 depending on the last numerical digit in their registration numbers.
The SEC said Memorandum Circular No. 18, Series of 2020 covers companies whose fiscal years end in Nov. 30, 2019 and Dec. 31, 2019.
Based on the SEC’s advisory, companies whose registration numbers end in 1 and 2 can file their yearly reports between June 29 and July 10.
Companies whose registration numbers end in 3 and 4 meanwhile can file their reports between July 13 and July 17. Those with registration numbers ending in 5 and 6 can file their reports between July 20 and 24.
Companies with registration numbers ending in 7 and 8 can file their reports between July 27 and July 30 and those ending in 9 and 0 can file their reports between August 3 and August 4.
The SEC, however, said the coding schedule does not apply to publicly listed companies, issuers of registered securities, investment companies, issuers of proprietary and non-proprietary shares/ timeshares and public companies, which shall file their 2019 financial statements by June 30 or, if applicable, within 60 days from the lifting of travel restrictions as ordered under SEC Memorandum Circular No. 5, Series of 2020.
“To maintain an organized and orderly filing of annual reports, the SEC encourages corporations to observe the prescribed schedule. The Commission, however, shall allow companies to file their annual reports ahead of schedule to ensure compliance,” it said.
“Late filings shall be accepted starting August 10, 2020 and shall be subject to the prescribed penalties which shall be computed from the date of the last day of filing schedule,” it added.
The SEC said it shall require all corporations to submit the hard copies of their annual reports through mail or courier under the SEC Express Nationwide Submission (SENS) facility to provide adequate protection to its frontline service personnel from undue exposure to the risk of COVID-19.
“All reports shall be delivered to the SEC Head Office located on the ground floor of the Secretariat Building in PICC Complex, Pasay City by the Philippine Postal Corporation (PHLPost) or the courier service chosen by the filer,” it said.
“The date of mailing of reports such as the GIS and AFS, as shown by the registry receipt of the courier, shall be considered as the reckoning date of submission of the GIS and annual financial statements,” it added.
The SEC said that for reports filed through registered mail, the reckoning date of receipt shall be the date of receipt by PHLPost.
“For reports filed through email during the enhanced community quarantine, the date of receipt shall be the date stated in the Acknowledgment Confirmation, which filers shall attach to the hard copies of their reports,” it said.
